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Done For You · No Hiring Required · Live in Weeks
// Done-for-you · No hiring required

We build and deploy
your AI systems.
You don't hire anyone.

Polanov AI is a fully done-for-you service. Our team designs, builds, and deploys your automation workflows, bots, CRM systems, and voice agents. You don't need to hire a developer, manage an engineer, or lift a finger — we hand you something live and working.

Looking to hire a dedicated engineer to build it in-house instead? That's a completely separate service. See LATAM Talent →

Book a Free Strategy Call → See What We Build
68%Manual hours eliminated on average
24/7AI bots capturing leads around the clock
3×Average ROI by year 3 of implementation
2–4 wksKickoff to live systems deployed
What We Build For You

Four AI systems.
All fully done for you.

You pick the system. We scope it, build it, deploy it, and hand you the keys — no hiring, no managing developers, no technical knowledge required on your end.

⚡
AI Automation & Integration

We build custom AI workflows that connect your entire tech stack — CRM, email, scheduling, spreadsheets, and more — so your team spends zero time on repetitive manual tasks.

  • End-to-end workflow automation using Zapier, Make, n8n, and custom APIs
  • CRM and data pipeline integrations across all your platforms
  • Lead qualification, routing, and follow-up sequences — all automated
  • Operations reporting and real-time alert systems
  • Average time saved: 30–50 hours per week per team
Get a Free Assessment →
68%Avg. manual hours cut
30+ hrsSaved per week, per team
Day 1Results from first workflow
💬
Conversational AI Bots

Intelligent bots deployed on WhatsApp, Instagram, Facebook Messenger, and your website — capturing, qualifying, and converting leads around the clock, no human required.

  • Multi-channel: WhatsApp, Instagram DMs, Facebook Messenger, website chat
  • Natural language AI — real conversation, not scripted menus
  • Lead qualification, appointment booking, and automated follow-up
  • Seamless handoff to human agents when needed
  • Response time under 3 seconds — 24 hours a day, 365 days a year
Deploy Your Bot →
<3sAverage bot response time
42%Leads recovered from cold
24/7Always on, never off
📈
CRM & Sales Growth

We set up, integrate, and fully automate your CRM. Clean pipeline, automatic follow-ups, and behavior-triggered sequences — so your close rate goes up while your manual work goes down.

  • HubSpot, GoHighLevel, Salesforce, Zoho, and custom CRM setup
  • Pipeline automation — leads scored, routed, and nurtured automatically
  • Email and SMS sequences triggered by behavior and deal stage
  • Full reporting dashboards — complete pipeline visibility at all times
  • Average close rate increase: 15–30% within 60 days
Audit My CRM →
30%Avg. close rate uplift
60 daysTo see measurable results
0 leaksNo deal slips through
🎙️
Voice AI & Call Automation

AI-powered voice agents that handle inbound and outbound calls, qualify leads, book appointments, and follow up — all without a live agent on the line. Sounds and responds like a real person.

  • Inbound and outbound AI voice agents — fully conversational
  • Integration with your CRM, calendar, and ticketing systems
  • Custom scripts tailored to your industry and sales process
  • Works with Five9, Twilio, VAPI, Bland AI, and more
  • Handles 80%+ of routine calls — your team focuses on hot leads only
Explore Voice AI →
80%Routine calls handled by AI
100%Call coverage, always
ZeroMissed leads on hold
The Old Way vs. The Polanov Way

Growing companies hit a wall.
We remove it.

The old way
Scaling manually is slow and expensive
  • ✕Your team wastes hours on repetitive tasks that should be automated
  • ✕Leads go cold because no one follows up fast enough
  • ✕Your CRM is a mess — pipelines leak and deals fall through
  • ✕Social media messages go unanswered, killing sales opportunities
  • ✕You're paying for headcount to do work AI should be doing
The Polanov AI way
AI working for you around the clock
  • ✓AI automation handles the repetitive work — your team focuses on growth
  • ✓AI bots respond to every lead in seconds, 24/7, across every channel
  • ✓CRM set up, integrated, and automated — no deal ever slips through
  • ✓Conversational bots on WhatsApp, Instagram, and your site — always selling
  • ✓Scale revenue without scaling headcount
The Process

From strategy to live in weeks

We don't do drawn-out consulting projects. We move fast, build lean, and get your AI systems live and generating results.

01
Strategy Call
We audit your workflows, identify your biggest bottlenecks, and map out the highest-ROI automation opportunities.
02
Custom Build
Our team builds your automation system — bots, workflows, CRM integrations — tailored to your exact process.
03
Test & Launch
We test thoroughly, train your team, and deploy your systems live. You see results from week one.
04
Optimize & Scale
Ongoing monitoring, performance reporting, and continuous optimization so your AI keeps improving.
FAQ

Questions we get a lot

Most bots and workflows are live within 2–4 weeks from kickoff. Complex integrations or multi-channel deployments may take 4–6 weeks. We always set clear timelines at the start and stick to them.

No. We build everything to be managed by non-technical users. We also provide training and ongoing support so your team can update content, add flows, and monitor performance without needing a developer.

We work with HubSpot, GoHighLevel, Salesforce, Zoho, and several others. We also build custom CRM integrations when needed. If you already have a CRM, we integrate with it — we don't make you switch platforms.

We deploy bots across WhatsApp Business, Instagram DMs, Facebook Messenger, your website (live chat widget), and SMS. Multi-channel bots can be managed from a single dashboard.

Off-the-shelf tools are generic. We build custom systems tailored to your exact sales process, data structure, and business logic. The result is automation that actually fits how your business works — not a template you have to adapt to.

Ready to Start?

Let's build your AI system.

Book a free 30-minute strategy call. We'll map out the exact automation opportunities in your business — no fluff, no pitch deck.

Book a Free Strategy Call → Back to Home